Casela Advisors | Fixed Asset Tagging & Verification

Fixed assets often form a significant portion of a company’s balance sheet, yet they are among the most poorly tracked resources in most organizations. Missing equipment, duplicate records, ghost assets, and mismatched books are common — leading to inflated depreciation, higher insurance costs, and audit qualifications.

Without a clear link between physical assets and financial records, businesses lose visibility, control, and money. Regulators, auditors, and lenders increasingly expect companies to maintain accurate, reconciled, and verifiable fixed asset registers at all times.

We provide end-to-end fixed asset tagging and physical verification services — combining trained field teams, barcode and RFID technology, and financial reconciliation to give you a single source of truth for every asset you own.

15-30%

Ghost assets typically found on books

100%

Physical to book reconciliation

Pan-India

Multi-location verification coverage

Audit

Ready reports and certifications

Our Fixed Asset Services

01

Physical Verification

On-site, wall-to-wall physical verification of all fixed assets across plants, offices, and warehouses.

02

Asset Tagging

Tagging of each asset using barcode, QR, or RFID labels with unique asset IDs for easy future tracking.

03

Book Reconciliation

Matching physical assets against the Fixed Asset Register (FAR) and highlighting discrepancies and ghost assets.

04

FAR Creation & Update

Creation or cleanup of Fixed Asset Register with location, custodian, cost, and depreciation details.

05

Capitalization Review

Review of capitalization policy, componentization, and useful life as per Ind AS, IGAAP, or IFRS.

06

Depreciation Review

Verification of depreciation methods, rates, and computations under Companies Act and Income Tax Act.

07

Insurance Mapping

Cross-check of asset list with insurance coverage to identify under-insurance and over-insurance.

08

Asset Management Software

Implementation support for fixed asset management tools and ERP integration for real-time tracking.

Tagging Technologies We Use

Barcode

1D Barcode Tags

Cost-effective labels ideal for office assets, furniture, and low-movement items with quick line-of-sight scanning.

QR Code

2D QR Tags

Compact codes storing asset details, photos, and URLs — readable from any smartphone or tablet.

RFID

Passive RFID Tags

No line-of-sight required — ideal for bulk scanning of high-value assets, IT inventory, and warehouses.

Metal

Industrial Metal Tags

Tamper-resistant, heat and chemical-resistant tags for plant machinery, boilers, and harsh environments.

Polyester

Polyester Asset Labels

Durable, weatherproof, and scratch-resistant labels suited for most commercial and industrial assets.

Tamper

Tamper-Evident Labels

Specially designed labels that leave a visible mark if removed, preventing unauthorized re-tagging or theft.

Our Execution Process

1

Planning

Scoping, location mapping, policy review, and preparation of verification plan and tag design.

2

Field Execution

On-site physical verification, tagging, photography, and capture of asset details location-wise.

3

Data Capture

Real-time data recording using mobile apps or handheld scanners with quality checks.

4

Reconciliation

Matching physical data with FAR, highlighting excess, shortage, idle, and obsolete assets.

5

Reporting

Detailed reconciliation reports, updated FAR, and recommendations for policy and controls.

Why Fixed Asset Tagging & Verification Matters

✓

Eliminate ghost assets and inflated depreciation

✓

Accurate books and audit-ready records

✓

Compliance with Companies Act and Ind AS

✓

Optimized insurance premiums and coverage

✓

Prevention of asset theft, loss, and misuse

✓

Clear custodian and location accountability

✓

Correct tax deduction and depreciation claims

✓

Foundation for ERP and digital asset management

Industries We Serve

Manufacturing

Healthcare

Education

Hospitality

Retail

BFSI

IT & Services

Logistics

FAQs on Fixed Asset Tagging & Verification

What is fixed asset tagging and verification?

It is the process of physically identifying each fixed asset, attaching a unique tag (barcode, QR, or RFID), capturing its details, and reconciling the physical count with the company’s Fixed Asset Register (FAR) to ensure accuracy and control.

What are ghost assets?

Ghost assets are items that appear on the Fixed Asset Register but cannot be physically located — because they were lost, stolen, disposed of, or never existed. They inflate depreciation, taxes, and insurance costs, and most businesses have 15% to 30% ghost assets on their books.

Is fixed asset verification mandatory?

Yes. Physical verification of fixed assets is required under the Companies Act, CARO reporting, Ind AS, and internal financial controls. Most auditors insist on recent verification records before signing off on financials.

How often should fixed assets be verified?

Best practice is to conduct physical verification at least once every financial year, with high-value or movable assets verified more frequently. Companies in regulated sectors often conduct it half-yearly or quarterly.

Which tagging technology is best for my business?

It depends on asset type, environment, and budget. Barcodes and QR codes work well for offices and static assets, while RFID suits high-volume, high-value, or frequently-moved items. Industrial metal tags are ideal for plant machinery and harsh environments.

Can you cover multiple locations across India?

Yes. We deploy trained field teams across India to cover plants, warehouses, branches, and offices simultaneously, with centralized quality control and consolidated reporting.

How long does the entire process take?

Timelines depend on asset count and number of locations. A single-location exercise may take 1 to 2 weeks, while large multi-location projects typically run 4 to 10 weeks including planning, fieldwork, and reconciliation.

What deliverables do we receive at the end?

You receive a tagged asset base, an updated Fixed Asset Register, a detailed reconciliation report showing matches and discrepancies, photo documentation, and recommendations on policies, controls, and write-offs.

Fixed Asset Tagging & Verification