Outsourced Bookkeeping is the practice of delegating day-to-day accounting operations — recording transactions, maintaining ledgers, reconciling bank statements, processing vendor & customer invoices, tracking expenses, and preparing periodic books — to a specialised external team that operates as your extended back-office. Instead of building, training, and managing an in-house finance team, businesses get a dedicated bookkeeper or pod that works on cloud-accounting software, follows your chart of accounts, sticks to your closing calendar, and delivers clean, audit-ready books every month — at a fraction of the cost.
Our outsourced bookkeeping engagements are built around cloud-first platforms — Tally Prime, Zoho Books, QuickBooks Online, Xero, Sage, NetSuite, SAP Business One, and Microsoft Dynamics — with bank-feed automation, AP / AR workflows, multi-entity / multi-currency consolidation, and integration with payroll, inventory, GST, and TDS modules. Whether you're a bootstrapped startup, a growing SME, an e-commerce seller, a professional services firm, or a global parent running an Indian entity, we operate as your dedicated finance team — closing books on a fixed cadence, surfacing exceptions early, and feeding clean numbers into MIS, statutory audit, GST, and TDS compliance. Our Outsourced Bookkeeping Services cover the full lifecycle — software setup, data migration, daily entries, monthly close, and ongoing exception management.
Vendor onboarding & KYC, purchase invoice entry, 3-way match (PO–GRN–invoice), payment scheduling, expense classification, vendor ageing, and TDS deduction at source.
Customer master, sales invoice generation, e-invoice / IRN, recurring billing, collections follow-up, debtor ageing, credit-limit monitoring, and revenue cut-off.
Daily / weekly bank-feed import, BRS, payment-gateway reconciliation (Razorpay / Stripe / PayU / Cashfree), credit-card statement match, and float monitoring.
Chart of accounts setup, journal entries, accruals, prepayments, depreciation, inter-company entries, month-end close, trial balance, and books finalisation.
Item master, stock movement, FIFO / weighted-average valuation, GRN / DC matching, inventory reconciliation, COGS computation, and physical stock-take support.
Salary inputs, payroll JV, employee advances, reimbursements, PF / ESI / PT / TDS posting, F&F entries, and headcount-wise cost allocation.
GSTR-1 / 3B data extracts, ITC matching with 2B, RCM identification, TDS register, 26AS reconciliation, and clean handover to the tax / compliance team.
USD / EUR / GBP transactions, FX revaluation, FBAR / FEMA compliance support, intercompany eliminations, and consolidation packs for parent / group reporting.
The backbone of clean books — a well-structured CoA aligned to your industry, reporting needs, and statutory format ensures faster close, reliable MIS, and audit comfort.
Indian companies must follow accrual accounting under Sec 128 of the Companies Act 2013; we maintain accrual books with cut-off discipline, accruals, prepayments, and matching principle.
A disciplined month-end calendar — cut-off, accruals, depreciation, FX revaluation, BRS, inter-co match, exceptions resolved, trial balance frozen, and management pack issued.
Every accounting software used in India must have an edit-log / audit trail enabled (effective 1 April 2023) — we operate exclusively on compliant software with audit trail switched on by default.
Real-time access from anywhere, multi-user collaboration, automated bank feeds, OCR-based bill ingestion (Hubdoc / Dext), and seamless integrations with banking, payroll, & e-commerce.
Defined SLAs for bill posting (24–48 hrs), bank reconciliation (T+2), invoicing (T+1), and monthly close (D+7 to D+10) — measured, reported, and reviewed monthly.
You get a dedicated bookkeeper backed by a reviewer, manager, and partner — single point of contact, deep domain context, and a backup to ensure zero downtime on leave / attrition.
NDA-bound team, role-based access, 2FA on all software, encrypted file-share, separate VLANs, periodic access review, and ISO-27001-aligned operating procedures.
Selection of the right cloud-accounting software, CoA design, opening-balance migration, master-data load, integrations, and cutover from old system.
Sale / purchase entries, expense vouchers, bank entries, journal entries, contra entries, and complete real-time book-keeping on your chosen platform.
Bill ingestion, 3-way match, payment scheduling, vendor ageing, dispute tracking, vendor reconciliations, and TDS hooks at the time of booking.
Invoicing, e-invoice / IRN, dunning emails, debtor ageing, credit-control reports, customer reconciliations, and cash-application against open invoices.
Daily / weekly BRS, payment-gateway match, credit-card recon, wallet / UPI mapping, and identification of unposted / mismatched entries.
Accruals, prepayments, depreciation, FX revaluation, intercompany match, schedule-wise reviews, trial-balance lock, and books finalisation.
Item master, stock-in / out, GRN / DC matching, valuation, physical stock-take support, COGS, and landed-cost workings.
Monthly payroll journal, statutory split (PF / ESI / PT / TDS), advances, reimbursements, F&F, and headcount-wise cost allocation to projects / departments.
GSTR-1 / 3B data, 2B vs books ITC match, RCM tagging, TDS section mapping, 26AS sync, and clean handover to compliance team.
Multi-GSTIN / multi-branch / multi-entity books, FX transactions, FX revaluation, intercompany eliminations, and consolidation packs.
Backlog clearance for 6 / 12 / 24 months, suspense-account cleanup, ledger scrubs, opening-balance restatement, and audit-ready handover.
Audit schedules, sample selections, reconciliation packs, queries closure, due-diligence data room, and management-letter response support.
Newly registered company / LLP — fresh CoA, opening entries, founder-loan tracking, expense capture, and clean books from day one.
Your bookkeeper / accountant has resigned or gone on long leave — quick takeover, knowledge-transfer, and continuity without a hiring cycle.
Books pending for months / years — backlog cleanup, ledger reconstruction, suspense-account closure, and audit-ready restatement.
Moving from desktop Tally / Busy / spreadsheets to cloud (Zoho / QuickBooks / Xero / NetSuite) — data migration, CoA design, and cutover support.
Indian subsidiary of a foreign parent — group reporting, multi-GAAP support, FEMA / FCGPR / annual return assistance, and consolidation packs.
Statutory / tax / GST / internal audit upcoming — ledger scrub, schedules, reconciliations, and audit-readiness sprint.
VC / PE / lender diligence — clean books, restated financials, KPI packs, MIS, cohort analyses, and data-room build-out.
Replacing an in-house finance team with a leaner outsourced model — same or better quality at 40–60% lower run-rate cost.
Volume study, scope freeze, software selection, SLA definition, pod allocation, and engagement letter.
Software setup, CoA design, opening-balance load, integrations, master-data import, and cutover plan.
AP / AR / BRS / GL / inventory / payroll entries on agreed cadence with daily / weekly check-ins.
Accruals, depreciation, FX revaluation, exceptions, trial balance freeze, and MIS / management pack.
Quarterly review, SLA scorecard, automation opportunities, and roadmap to MIS / FP&A maturity.
Hand off your day-to-day accounting to a dedicated outsourced pod — cloud-first, SLA-driven, and tightly integrated with GST, TDS, payroll, and audit workstreams.
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