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Form 25 – Reservation / Renewal of Name by a FLLP or Foreign Company under Rule 18(3) of LLP Rules 2009, Pre-Establishment Name Protection, 3-Year Validity & Renewal Procedure for India Entry
Form 25 is the prescribed application under Rule 18(3) of the LLP Rules 2009 through which a Foreign Limited Liability Partnership (FLLP) or a Foreign Company can reserve or renew its name in India before establishing a place of business. This is a pre-entry compliance step that secures the brand against subsequent reservation by another entity in India and acts as a strategic precursor to the eventual Form 27 registration of particulars under Section 59 of the LLP Act 2008.
A name reserved through Form 25 is valid for three years from the date of approval and may be renewed by filing a fresh Form 25 before expiry. Our secretarial practice services cover the full lifecycle — name availability search across MCA and trademark registries, conflict-clearance opinion, apostille / notarisation of foreign incorporation documents, English translation, drafting and filing of Form 25, renewal coordination, and seamless bridge to Form 27 registration when the entity is ready to establish its India place of business.
Form 25
Reservation / Renewal Form
Rule 18(3)
LLP Rules 2009
3 Years
Validity Period
Pre-Entry
Brand Protection
Laws & Forms We Work With
LLP Act 2008
Section 59 – Foreign LLP
Chapter XI – FLLP
LLP Rules 2009
Rule 18 – Name Reservation
Form 25
Form 27 – Registration
Companies Act 2013
Apostille / Hague Convention
Notarisation
Trade Marks Act 1999
FEMA
MCA Portal
Form 25 Routes We Handle
FLLP – Initial
Initial Name Reservation by FLLP
First-time name reservation in India by a Foreign Limited Liability Partnership ahead of establishing a place of business — securing brand identity before formal Form 27 registration.
- Name availability search
- Apostilled documents
- Form 25 drafting
- RoC filing
- 3-year validity
- Bridge to Form 27
Foreign Co. – Initial
Initial Reservation by Foreign Company
Pre-entry name reservation by a foreign company (incorporated outside India) intending to establish a branch, liaison, or project office or otherwise carry on business in India.
- Foreign-co. eligibility check
- Conflict-clearance opinion
- Apostille coordination
- Form 25 filing
- RoC tracking
- India-entry roadmap
Renewal
Renewal of Reserved Name
Renewal of an existing Form 25 reservation before its three-year validity expires, preserving the name lock for an additional period until India-side setup is concluded.
- Expiry tracking
- Conflict re-check
- Renewal Form 25
- Updated declarations
- RoC fee payment
- Continuity of reservation
Re-Reservation
Re-Reservation Post Lapse
Where a previously reserved name has lapsed, fresh Form 25 filing as if a first-time application — with comprehensive availability check and risk assessment for the lapse window.
- Lapse-impact analysis
- Availability re-check
- Fresh Form 25
- Document refresh
- Risk-mitigation note
- Trademark cross-check
Strategy
Variant / Brand-Family Reservation
Strategic reservation of multiple name variants or sub-brands for a foreign group entering India — coordinated Form 25 filings under the same parent group.
- Brand-family mapping
- Variant strategy
- Multiple Form 25 filings
- Trademark portfolio sync
- Conflict de-confliction
- Group-level audit trail
Bridge
Form 25 to Form 27 Conversion
Seamless transition from approved Form 25 reservation to actual Form 27 registration of particulars when the FLLP / foreign company is ready to establish India operations.
- Reservation to registration
- Authorised rep documentation
- Place of business setup
- Form 27 filing
- FEMA / RBI sync
- Tax registrations
Key Concepts in Form 25
Form 25
Reservation Application
Prescribed e-form on the MCA portal for reservation or renewal of name by a Foreign LLP or Foreign Company under Rule 18(3) of the LLP Rules 2009.
e-Filing
Pre-Entry
Rule 18(3)
Reservation Procedure
Lays down the procedure, fee, and validity for reservation and renewal of name by foreign entities seeking to establish a place of business in India.
Procedure
3-Year Lock
FLLP
Foreign LLP Definition
An LLP formed, incorporated, or registered outside India which establishes a place of business within India is a Foreign LLP under the LLP Act 2008.
Cross-Border
Sec 2(1)(m)
Foreign Co.
Foreign Company Definition
A company incorporated outside India which has a place of business in India or conducts business activity in India in any other manner is a foreign company.
Cos. Act 2013
Sec 2(42)
Apostille
Document Authentication
Foreign incorporation documents must be apostilled (Hague Convention countries) or notarised and consularised (non-Hague countries) before submission with Form 25.
Hague Convention
Consular
Validity
3-Year Window
An approved name reservation under Form 25 is valid for three years from the date of approval, after which it lapses unless renewed by a fresh Form 25.
3 Years
Renewable
Renewal
Pre-Expiry Renewal
Renewal must be sought before the three-year validity expires to maintain continuity — lapsed names lose their reservation status and require fresh application.
Pre-Expiry
Continuity
Trademark
Trademark Cross-Check
Reservation should be preceded by a trademark availability check on the Indian TM Registry to mitigate post-reservation conflict and direction-proceeding risk.
TM Registry
Risk Hedge
Our Form 25 Services
Name Availability Search
Comprehensive search across MCA, RoC, and Indian trademark registries to assess availability, similarity, and direction-proceeding risk before filing Form 25.
Conflict-Clearance Opinion
Legal opinion on identicality / deceptive similarity with existing LLPs, companies, and trademarks, with strategic recommendations on alternative variants.
Apostille & Notarisation Coordination
End-to-end coordination of apostille (Hague Convention countries) or notarial-and-consular legalisation (non-Hague countries) for foreign incorporation documents.
English Translation Support
Certified English translation of incorporation documents originally in a foreign language, with translator declarations and notarisation as required.
Form 25 Drafting & Filing
End-to-end drafting and online filing of Form 25 with all attachments, DSC of authorised signatory, and RoC fee payment for first-time or renewal applications.
Renewal Filing & Tracking
Pre-expiry renewal calendar, drafting and filing of renewal Form 25 with updated declarations, and continuity tracking till fresh approval is received.
Variant & Brand-Family Reservation
Strategic multi-name reservation for foreign groups planning India entry, with coordinated Form 25 filings and trademark-portfolio synchronisation.
Trademark Cross-Check
Cross-check of reserved name against Indian trademark registry classes relevant to the foreign entity's business, plus recommendations for parallel TM filings.
RoC Liaison & Query Response
Active RoC liaison, response to query letters, resubmission of attachments, and tracking till issuance of name reservation / renewal acceptance.
Bridge to Form 27
Seamless transition planning from approved Form 25 to actual Form 27 registration when the FLLP / foreign company is ready to establish a place of business in India.
Strategic Advisory
Strategic counsel on India-entry sequencing — Form 25 first, then trademark filings, FEMA / RBI permissions, and Form 27 — minimising risk and timing gaps.
Compliance Calendar
Annual compliance calendar with renewal dates, trademark renewal alignments, and Form 27 trigger dates, ensuring no lapse and seamless India-entry execution.
When You Need Form 25 Support
India Market Entry Planning
Foreign LLP or company is in early-stage India entry planning and wants to lock its name before establishing a formal place of business under Form 27.
Brand Protection Strategy
Pre-emptive name reservation to prevent third-party registration of identical or deceptively similar names in India, protecting global brand identity.
Reservation Expiry Approaching
Existing Form 25 reservation is nearing its three-year expiry and renewal is required to maintain name continuity until full India setup is complete.
Subsidiary / JV Naming
Group-level decision to launch a subsidiary FLLP or joint venture in India under a specific brand name, requiring coordinated Form 25 reservation.
Trademark Conflict Defense
Foreign entity has been notified of a similar name being reserved by another party, requiring counter-strategy and fresh Form 25 with conflict-clearance opinion.
Pre-IPO Brand Lock
Foreign group planning India listing or fundraise wants to lock its India-entity brand name well in advance of formal incorporation or registration steps.
Lapsed Reservation Cleanup
Earlier Form 25 reservation has lapsed without renewal, requiring fresh availability check, conflict-clearance opinion, and re-reservation.
Regulatory Pre-Approval Window
FLLP / foreign company is awaiting FEMA / RBI / sectoral approvals and wants to reserve its name in the interim till the regulatory clearance is in hand.
Documents Needed for Form 25
Foreign Entity Records
- Certificate of Incorporation (apostilled)
- Charter / LLP Agreement
- List of partners / directors
- Country of incorporation proof
- Existing registered office proof
- Latest filings (home country)
- Authorised-signatory authority
Application Documents
- Form 25 (executed)
- DSC of authorised signatory
- Board / partner resolution
- Power of Attorney (POA)
- Significance / meaning of name
- Proposed activities in India
- Declaration of non-conflict
Supporting Documents
- Apostille / consular legalisation
- Certified English translation
- Trademark search report (if any)
- Conflict-clearance opinion
- Renewal proof (for renewals)
- RoC fee challan
- Earlier Form 25 (if renewal)
Our Engagement Process
1
Diagnostic & Search
Name availability search, trademark cross-check, conflict-clearance opinion, and route mapping (initial / renewal / re-reservation) with timeline planning.
2
Apostille & Translation
Coordination of apostille / consular legalisation of foreign documents and certified English translation as per MCA evidentiary requirements.
3
Form 25 Drafting
Drafting of Form 25 with declarations, board / partner resolutions, POA, name significance, and proposed India activities aligned with strategy.
4
RoC Filing
Online filing of Form 25 with all attachments, DSC of authorised signatory, RoC fee payment, and active query response till acceptance.
5
Approval & Bridge to Form 27
Approval tracking, calendar setup for 3-year renewal alerts, and strategic bridge to Form 27 registration when India operations are ready.
Why Choose Us for Form 25
✓
Rule 18(3) specialists
✓
FLLP & Foreign Co. coverage
✓
Apostille & consular coordination
✓
Certified translations
✓
Trademark conflict clearance
✓
3-year renewal calendar
✓
Bridge to Form 27
✓
End-to-end India entry support
FAQs on Form 25 – FLLP / Foreign Company Name Reservation
What is Form 25?
It is the application for reservation or renewal of name by a Foreign LLP or Foreign Company under Rule 18(3) of the LLP Rules 2009.
Who can file Form 25?
A Foreign Limited Liability Partnership or a Foreign Company seeking to establish a place of business in India.
What is the validity of name reservation?
Three years from the date of approval.
Can the reservation be renewed?
Yes — by filing a fresh Form 25 before the three-year validity expires.
Are foreign documents to be apostilled?
Yes — apostilled (Hague Convention countries) or notarised and consularised (non-Hague countries).
What is the difference between FLLP and Foreign Company?
FLLP is an LLP formed outside India; Foreign Company is a company incorporated outside India — both with India business presence.
Is English translation required?
Yes — for any foreign document not originally in English, with certified translation.
What happens if Form 25 is not renewed in time?
The name reservation lapses, and a fresh Form 25 must be filed for re-reservation.
Is reservation a guarantee against trademark conflict?
No — a separate trademark search and registration is recommended for full brand protection.
What is the next step after Form 25 approval?
Filing Form 27 for registration of particulars when the entity establishes a place of business in India.
Name Reserved. Brand Protected. India Entry Locked.
Partner with our secretarial-practice specialists for end-to-end Form 25 services — name search, apostille, translation, drafting, filing, and seamless bridge to Form 27 registration for FLLPs and foreign companies in FY 2026–27.
Talk to a Form 25 Expert